Introduction
The programme “Applying RDA and ISO Standards in Electronic Archiving” develops professional practice in Records and Archives. It connects the subject with workplace challenges by examining existing evidence and practices and choosing methods appropriate to the organization and its available resources.
The learning progresses from cataloging, metadata, and authority control to information systems analysis, integration, and service management, with practical work on electrical systems, control, and operational efficiency, library service development and knowledge organization, document, records, and digital preservation management. Participants prepare outputs to support workplace application and review the quality and results of implementation.
Learning objectives
- Prepare a descriptive record and consistent access points that support discovery of a knowledge resource in an application related to “Applying RDA and ISO Standards in Electronic Archiving”.
- Read a training electrical system and identify inspection, protection, and control requirements.
- Design a library service and organize its resources to facilitate access and use.
- Build a document life cycle controlling classification, permissions, retention, and retrieval.
- Analyze information system requirements and design acceptance, integration, and operational criteria.
Learning areas
1. Cataloging, Metadata, and Authority Control
- Analyze the resource type, its relationships, and beneficiaries' descriptive needs, distinguishing descriptive content rules from data exchange formats.
- Identify descriptive elements, access points, names, titles, and subjects, documenting data sources and matters requiring verification.
- Apply appropriate RDA elements and MARC 21 fields to training examples according to the system used, reviewing current official documentation.
- Review authority consistency, duplication, relationships, languages, and encoding, and design checks that detect record errors and support correction.
- Test resource discovery, searching, retrieval, and export, and prepare a policy for updating, reviewing, and migrating records between systems. The application examines a case related to “Applying RDA and ISO Standards in Electronic Archiving”.
2. Electrical Systems, Control, and Operational Efficiency
- Read a training single-line or control diagram, identifying supply, loads, protection and measurement devices, and system boundaries.
- Analyze load, power quality, and efficiency requirements and fault indicators, checking data accuracy and conformity with equipment specifications.
- Identify the roles of protection, earthing, isolation, coordination, and control, referring settings and execution to specialists and approved technical references.
- Design an inspection and testing checklist covering criteria, tools, responsibilities, safety procedures, and permits without instructions for intervention on an energized circuit.
- Prepare a technical report comparing readings with approved limits and presenting possible causes, proposed actions, and approval requirements before execution.
3. Library Service Development and Knowledge Organization
- Analyze beneficiary groups, their needs, and search and access methods, identifying gaps between available resources and actual use.
- Develop an acquisition and collection development policy considering specialization, currency, rights, budget, and multiple content formats.
- Apply principles of description, cataloging, authority control, and access points, reviewing rules and fields appropriate to the system in use.
- Design research and guidance services and a digital repository with metadata, permissions, and accessibility features suited to beneficiaries.
- Select indicators for discovery, lending, use, and satisfaction, and prepare a pilot to improve a library service and evaluate its results.
4. Document, Records, and Digital Preservation Management
- Inventory document and record types, owners, and reasons for retention, and distinguish operational copies from the authoritative record.
- Design classification, coding, metadata, and version control rules, with clear naming, indexing, and search criteria.
- Define viewing, editing, and approval permissions and usage tracking, and protect confidentiality and record integrity throughout circulation.
- Prepare a retention and disposal or permanent preservation transfer schedule after reviewing legal and regulatory requirements specific to each record type.
- Test retrieval, migration, backups, and file integrity verification, and set indicators for indexing accuracy and continuity of access.
5. Information Systems Analysis, Integration, and Service Management
- Analyze system users, processes, and the decisions it supports, translating needs into clear functional and nonfunctional requirements.
- Model data flows, entities, relationships, and interfaces, identifying each data item's source and the party responsible for its quality and updating.
- Compare build, buy, integration, and hosting alternatives according to constraints, security, total cost, and available support capabilities.
- Design test cases covering performance, permissions, usability, and integration, and connect each test to a testable acceptance criterion.
- Prepare a transition, operations, support, change management, and backup plan, defining indicators for service availability, fault resolution, and improvement review.
Practical outputs
- Training descriptive records, an authority control list, and cataloging quality rules.
- A functional diagram, checklist, and preliminary analysis of electrical system performance.
- A library service plan, resource description card, and usage indicators.
- A classification plan, retention schedule, and document metadata template.
- A requirements document, data flow map, and testing and acceptance plan.
Who should attend
- Practitioners, specialists and supervisors whose work relates to the programme subject.
- Managers and teams working in records and archives, according to their practical responsibilities.
- Professionals responsible for applying the outputs of “Applying RDA and ISO Standards in Electronic Archiving” within their organizations.
Prerequisites
- Working familiarity with the programme field and the ability to discuss a professional case or challenge.
- Confirm the suitability of your experience and any specialist prerequisites with the Union before participation.
Conclusion
The programme “Applying RDA and ISO Standards in Electronic Archiving” brings together concepts, case review and a practical application. Participants prepare steps that can be adapted to their responsibilities and organizational resources, with an indicator to follow application and review results after returning to work.
Participation arrangements and any special requests are specified in the confirmation issued by the Union.